In-person in the Worship Center or on zoom (please contact the church office – email@example.com or 825-8192 for the zoom link).
Voting: Members will be able to vote at the business meeting (in person or through zoom) or you may contact the church office through February 11th to vote [phone or email].
Leadership Council will make 2 motions:
Motion # 1: Renovate the first floor of the 1954 building and allow an adult day program to use that floor. CBC’s financial commitment to the renovation will be $250,000.
Motion # 2: Empower the Trustees to sell church-owned property at 317 S. West Street.
Leadership Council believes these motions allow us to continue to be good stewards of the property the church owns as well as expanding the mission of the church to meet a significant community need.
Knowing that it is challenging to conduct business meetings in person and virtual, we have provided the information below to better inform you about each of the proposals. Please feel free to reach out before the business meeting if you have questions or concerns.
Susanne Dorsey, Chair Paul Bates, Vice Chair Keri Nicholson, Secretary
Phyllis Turner Anne Yeaman Geary Parkinson
Thelma Moss (rep. from Finance Committee) Allison Ford (rep. from Personnel committee)
Motion #1 – Adult Day Program Specifics (watch videos related to adult day by clicking here)
What: This initiative began two years ago when Ray Parks from Rappahannock-Rapidan Community Services (RRCS) gathered people together to discuss adult day services in Culpeper. Dan & Hans have been on the planning team from the very beginning, while Amy Martin has joined the team during the past six months. Other community members that make up the planning team are:
Kirsten Dueck, Senior Program Officer, Path Foundation
Ray Parks, Director of Aging and Transportation Services – RRCS
Ellen Phipps, Director, Aging Together
Sara Amos, Program Director, Cornerstone Cares, Ministry to Caregivers
Dr. Catherine Tompkins, Associate Dean for Faculty Affairs, Professor, Social Work, GMU
Susan Walters, Health & Caregiver Support Svcs. Mgr., RRCS
The PATH Foundation funded a Feasibility Study, completed this past summer, that built a compelling case for this initiative. The location of the church, the existing child development center and the large number of community events CBC hosts make this an ideal setting for an adult day program. The aim is to create a vibrant intergenerational space.
The Culpeper Adult Day program will be open Monday-Friday with hours similar to our Child Development Center. It will service the senior adult population and will be managed and operated by a separate legal entity through a relationship similar to the one we now have with the Child Development Center [we are the landlord but we work together to help families]. The Adult Day Center will pay a rental fee for use of the space.
The Planning Team has engaged architect, Dex Sanders, to draw floor plans for the adult day space and Design Source Interiors to execute the design. We are working closely with the state licensing inspector to ensure regulation compliance, and initially it would be licensed to provide care for 40 adults. Since we began, we have visited (virtual and in person) other adult day spaces, explored business models and continue to work on program design and determining the best legal structure for the adult day center.
Where: The Adult Day program will be located on the first floor of the 1954 building. The primary space will be located in our current office area. The chapel area will become a multi-use space for adult day, the child development center, small groups, community gatherings, Sunday School classes, Acoustic Café and more. We will renovate existing bathrooms into one large bathroom with a shower/tub for use by adult day. Further, we will add a bathroom across the hall from current bathrooms.
CBC offices and Pastor Habacuc will relocate to 313 (at the end of 3rd floor hallway). We would divide room 313 – offices on the right side and a large classroom on the left. Piedmont Regional Adult Ed, which has been housed in the window side classrooms of the chapel, will have the opportunity to use Room 309 (Ruth Sunday School room) and to use the room connected to 309 (used to house Christmas decorations) as their locked [computer] room. Room 309 would still be available to the church on weekends and weeknights. PACT would move to the worship center/fellowship hall. Prior to the pandemic, 2 Sunday School classes met on the 1st floor; these classes will not be impacted by the renovation.
This renovation will create a dynamic first floor that will be in use 7 days a week bringing people together. We will also start to see the 3rd floor of the 1954 building having greater use, and the courtyard will become more than a sidewalk.
Finances: At the moment, we do not have the renovation or furnishing costs. We expect to use $250,000 from CBC’s Future Fund and other operating account funds as well as designated funds. Additional funding will come from community partners, foundations and individual donors.
The Path Foundation has already provided $95,000 in funding, with an additional $50,000 in March of 2021, and we expect to receive additional funding later this year. Should the renovation costs be excessive, we plan to renovate the office area along with the bathrooms and complete the chapel area later.
When: If the church approves, we will move forward with construction documents and bid enlistment this spring. The Planning Team hopes to hire the Executive Director to begin in April. We hope renovations can begin in May/June with a target completion date of October 1. The Adult Day Center would accept clients and begin daily operation during the first quarter of 2022.
Relationship between CBC and Adult Day Program: As mentioned earlier, the Adult Day program will be a separate entity from Culpeper Baptist (just as the Child Development Center is separate). We expect the legal entity of the adult day center to be established by July of this year. Until it is established, the church will function as the fiscal entity for the adult day center, which means we will accept grants/donations as well as disburse them.
Additional Questions: Be sure to watch the videos we have created about the adult day program. Hans (firstname.lastname@example.org) or Dan (email@example.com) are glad to answer additional questions.
Motion #2 – Sale of 317 S. West Street
The church bought the house in March 2005 for $160,000. During the past 3 years, a counseling group has rented it at a reduced rate and provided “in kind” services to the Church and Child Development Center. The house is in need of significant repairs (roof, back porch, chimney), and we believe the church is best served by selling it. This motion would give the Trustees the authority to handle all aspects of the sale.